DUQUETTE PINES HOMEOWNER'S ASSOCIATION
BOARD MEETING
Boise Basin Library, Idaho City
April 4, 2015

 

Attendees: Brent Adamson, Art Burget, Diane Cowles, Scott Jackson, Lynn Murdoch, Lisa Kindelberger, and Jon Long.  Guests:   Jill Manzo, Sal Manzo, Rich Pfieffer, Doug Ebling, Carol Ebling, Tom Glass, Dee Woodstrom, Scott Woodstrom, John Gawrys, Jen Gawrys, Dave Burt, Lisa Burt, Roy Doan, Polly Doan, Tim Zaspel, Debbie Zaspel, Sandy Messer

 

New Business:  Fire Protection

á      The Board is working with Idaho City on fire protection for Duquette Pines. The city is making changes to only provide fire service within the city limits and Area of Impact.  Since Duquette Pines is not within the Area of Impact this is a great concern to all property owners. The city is still providing fire service to Duquette as we work through the issue.  All other services like EMT and Police are not in question.

á      Information was provided by board members and concerned residents regarding this issue.  Opinions were expressed regarding options, including subscription by homeowner, subdivision wide contract with the city, and inclusion in Area of Impact.

á      We are still waiting for pricing and what the contract would look like from Idaho City and/or the Idaho Fire Marshal

á      A Sub-committee was formed to gather facts regarding all available options and report back to the board as soon as possible.  Committee consists of concerned residents:  Lisa Burt, Roy Doan, Doug Ebling, Jill Manzo, Debbie Zaspel, and board members Diane Cowles and Scott Jackson.  Lynn Murdoch will organize first meeting and turn over any relevant information.  She will not be able to participate due to being out of town.  (Note:  subsequent to this meeting, Diane realized she could not participate due to health reasons, and so Art will take her place.)

á      The committee will prepare an article for a newsletter to be mailed by the HomeownerÕs Association as soon as possible.

á      In response to attendee input, an email list is being compiled for property owners that wish the board to keep in touch with them regarding any issues arising in the subdivision.  property owners can email the board requesting to be added to the list at  dphoa_board@duquettepines.com or wait for a new self-subscribing system that will be available soon. More information will be available soon.

 

Financials - Lisa Kindelberger 

á      Discussed financials and reviewed reports.

á      Reviewed liens to be applied for those behind on their dues. 

á      Art to update web site to accurately state who is behind on their dues.

 

 

Manager's Report - Jon Long

á      Ran the backup generator

á      Checked water run times

á      Removed snow stakes

á      Removed road overgrowth

á      Dog at large complaint – dog chasing elk and sand hill cranes out of meadow.  Fish and Game to review the situation.

 

Annual Meeting

á      The date of May 22 at 7 PM was selected for the annual meeting.  This is the Friday prior to Memorial Day.  The time gives a chance for property owners to make it up to Duquette Pines from the valley.

á      Diane Cowles will schedule the meeting at the Senior Center if possible.

á      The group discussed agenda topics and Brent is compiling those. 

á      Agenda topics include fire protection, email list for notification of Duquette Pines issues, phone list at gate, potential cleanup days, proposed road expenditures, community well, postal boxes, sub-committee, and elections. 

á      A cleanup day will not be scheduled until this is discussed at the annual meeting.

 

Budget

á      Lynn is currently gathering information to provide a good estimate for this fiscal year (July 2014 thru June 2015). 

á      Obtained estimates regarding road budget items to be completed and paid this fiscal year.

á      Jon requested funds not to exceed $10,000 to continue gravel application in the subdivision (Meadow Drive).  This is well within our budget for this fiscal year.

o  Art moved and Scott seconded up to $10,000 be approved for the gravel.  The motion passed.

á      After completing the projected year-end estimate for this year, Lynn will develop a draft budget for review at the next board meeting in preparation for the annual meeting.

 

Elections

á      Discussion postponed until next meeting.

 

Newsletter

á      Lisa will compile, print and mail newsletter as soon as the articles are available.  This one will be brief, in order to quickly alert property owners of the annual meeting (Brent to provide this article) and to provide an update on fire protection (sub-committee).

 

Old Business

á      Web site maintenance – Art to provide Lynn a method to send the minutes to the web site after they are approved via email. 

á      Community wells – Brent got statutes and requirements for bringing additional wells online and is in the process of reviewing them.  Art is looking into possible grants.

á      Mailboxes  – Brent is talking to the Forest Service regarding the possibility of constructing a mailbox area on their property just outside the DP front gate.   They are open to looking at our proposal and Brent will schedule a time for the Forest Service to visit and understand what we would like to do (and where).  Lynn is holding on formal application with the Post Office until the Forest Service discussions progress and further home owner input. 

á      Brent and Art are looking into legal opportunities to recover property related to unpaid homeowner dues.

 

Next Board meeting:  May 2, 2015 8:30 AM at the Boise Basin Library, Idaho City.